An executive summary for a decision

Executive summary: room-booking pilot A revised, limited extension of the shared-calendar pilot is recommended before any wider rollout. The initial results indicate a possible improvement in booking clarity, but the additional administrative workload and the restricted scope of the trial make immediate expansion difficult to justify. Across the two participating departments, double bookings fell from eight in the preceding six-week period to three during the six-week trial. This is a reduction of five incidents. Five of the eight staff interviewed also found the shared calendar clearer. These findings support further investigation of the approach, although they do not establish that the calendar alone caused the change. The comparison concerns two consecutive periods rather than a controlled test. The principal operational concern is the four hours of extra administration logged each week. Extending the same process unchanged could increase the burden on staff, even if conflicts become less frequent. It is therefore necessary to identify which administrative steps are essential and which could be simplified. The next phase should retain a limited scope, test a simpler update procedure and record both booking conflicts and staff time. Feedback should include users who did not find the system clearer, not only supporters. Since no other departments were studied, their requirements should be explored before assuming the process will transfer successfully. A decision on wider adoption should follow this revised trial, with explicit criteria for acceptable workload and improved reliability.

This example illustrates structure and tone and may be shorter than the suggested range. Develop your own response.