How to write a formal email or letter for C1 Advanced

Dear Ms Morgan, Thank you for offering our student association the use of a meeting room on weekday evenings. We would welcome the opportunity to explore a partnership, particularly as a regular venue could make our activities easier for new members to find. Before we can make a commitment, however, we would appreciate clarification of several practical points. Your message states that events must finish by eight. Many of our members have classes or work commitments until early evening, so this would limit the length of some sessions. Could you confirm whether the deadline includes the time needed to clear the room? We would also be interested in discussing occasional earlier sessions if those could accommodate members with different schedules. In addition, please provide details of accessible entry and the facilities available to visitors who cannot use stairs. We would need this information when advertising events, rather than leaving participants to discover restrictions on arrival. Finally, could you explain the cancellation arrangements for both parties? In particular, it would be helpful to know how much notice would be given if the venue became unavailable. Once we have these details, I can present a clear proposal to our committee. If convenient, we could then arrange a short meeting to discuss a trial period. We appreciate your offer and hope to identify an arrangement that is workable for everyone involved. Yours sincerely, Jamie Lee

This example illustrates structure and tone and may be shorter than the suggested range. Develop your own response.