Following up after a meeting

170–230 words · Professional email. Write a follow-up email after a fictional project meeting. Agreed: Jo drafts the survey by Friday; you test it on Monday; the team reviews results on Wednesday. Unresolved: whether to translate it. Summarise actions, distinguish the open decision and ask recipients to correct any misunderstanding. This is an extra practice topic.

Your writing task

Write 170–230 words. Write a follow-up email after a fictional project meeting. Agreed: Jo drafts the survey by Friday; you test it on Monday; the team reviews results on Wednesday. Unresolved: whether to translate it. Summarise actions, distinguish the open decision and ask recipients to correct any misunderstanding. This is an extra practice topic.

Writing focus

A meeting follow-up records what was agreed; it should not quietly turn a suggestion into a commitment. Use names and dates rather than vague phrases such as someone will do this soon.

Plan, write, revise

Suggested structure

State the email's purpose and summarise agreement.
List owners and deadlines clearly.
Identify the unresolved decision and invite corrections.

Useful language

To confirm our discussion,…
The following actions were agreed:
One point remains open…

Use these phrases if they fit your ideas. There is no single correct response.

Your writing draft

0 words · Suggested: 170–230Restoring your draft…

170 more words to reach the suggested range.

Review your draftI assigned every action to the correct person and day.I kept the translation decision open.I invited corrections without implying new commitments.I checked paragraphing, grammar, spelling and punctuation.

This is guided self-review, not automatic grading. The word range is a guide. Editing your text clears the checklist so you can review the new version; previous lesson completion stays in your history.

See an illustrative response

Hi everyone, Thank you for today's discussion. I am writing to confirm the next steps for the survey and make sure we are working from the same plan. Jo will prepare the first draft by Friday. I will then test it on Monday, checking that the questions are clear and that the form works as expected. We agreed to review the results together on Wednesday before deciding what changes are needed. Please use the shared project folder for the draft so that we do not end up commenting on different versions. One point remains open: whether the survey should be translated. We did not make a decision on this during the meeting. It would be useful to identify the likely audience and the time available before we agree on an approach. Please reply if I have misunderstood an action, owner or deadline. If your availability changes, let the group know so that we can adjust the plan explicitly rather than assume the next step is still covered. Best wishes, Alex

This example illustrates structure and tone and may be shorter than the suggested range. Develop your own response.

Following up after a meeting

Your writing task

Writing focus

Ready to move on?

Plan, write, revise

Suggested structure

Useful language

Choose your next small step

A formal proposal

Narrative tenses / used to / would

A changing planet

The research briefing

The four-day question

Language in context